Occupational safety documents

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A00 Contact details ubu GmbH

How to reach us.

A01 Instruction according to § 43 para. 1 IfSG

Fundamentals of Hygiene Training According to § 43 of the German Infection Protection Act for Handling Food in the Workplace.

A02 Mothers at the workplace Risk assessment

Risk assessment to evaluate work-related risks for pregnant and breastfeeding employees and to determine suitable protective measures.

A03 List of hazardous substances

Documentation of all hazardous materials used in the facility according to legal requirements.

A04 House rules

General rules of conduct and organizational guidelines for safe and orderly operation.

A05 Kitchen skin protection plan (BGN)

Guidelines for skin protection during kitchen work to prevent skin diseases.

A06 Skin protection plan for cleaning (BGN)

Measures to protect the skin when working with chemical substances during cleaning.

A07 Info sheet escape route plans

Information on the use and meaning of escape and rescue routes in emergencies.

A08 Employee hygiene information sheet

Hygiene regulations for employees to ensure health and food safety in the establishment.

A09 Emergency plan for elevator systems

Rules of Conduct and Actions in Case of Malfunctions or Emergencies with Elevator Systems.

A10 Emergency and alarm plan

Overview of procedures and responsibilities in case of emergencies and alarms at the facility.
(PDF digital ausfüllbar)

A11 Inspection log for ladders and steps

Documentation and control of the regular inspection of ladders and step stools to ensure workplace safety.

A12 Kitchen Safety Briefing

A12 moved → C28

A13 Safety Briefing Service

A13 moved to C29

A14 Safety Briefing - Dishwasher

A14 has moved → C30

A15 Dressing book

Documentation of first aid services and workplace accidents in accordance with legal requirements.

A16 Maternity protection in the company (status MuSchG 01.01.18)

Regulations and protective measures for maternity protection in the workplace according to current legislation.

A17 Prohibition of employment by the employer

Template for documenting an employer's occupational ban.

A18 Application for exemption from the Maternity Protection Act

Application form for exceptions under the Maternity Protection Act, taking into account legal requirements.

A19 Notification of employment of a pregnant or breastfeeding woman

Form for reporting the employment of a pregnant or breastfeeding employee to the relevant authorities.

A20 Work Clothing – Safe Working in the Hospitality Industry

Guidelines for appropriate work clothing in the hospitality industry to ensure safety and hygiene.

A21 Protocol evacuation drill

Documentation of the Implementation and Evaluation of Evacuation Drills in the Workplace.

A22 Safety officer information sheet

Information on the tasks, rights, and responsibilities of safety officers in the company.

A23 First aider in the company

Overview of tasks and organization of first aid by first responders in the company.

A24 Checklist Recurring Inspections

Overview and documentation of regular inspections of safety-related operating equipment.

A25 Risk assessment Action implementation

Action plan for documenting and tracking the implementation of measures from the risk assessment.

A26 Instructions for the use of fire extinguishers

Basics for the safe use of fire extinguishing equipment in case of fire.

A27 Reporting an occupational accident to the BGN

Accident report form for the responsible accident insurance institution.

A28 Change in standard for first aid kits from 01.11.2021

Notes on changed requirements for first-aid kits according to current standards.

A29 Information sheet Transfer of duties

Information on the transfer of employer responsibilities in the area of occupational safety.

A30 Pension file

Documentation of occupational medical preventive examinations in accordance with legal requirements.

B01 Slicer

Safe handling of slicers to prevent cuts and operating errors.

B02 Meat grinder

Safety Regulations for the Operation and Cleaning of Meat Grinders in the Kitchen Area.

B03 fryer

Instructions for safe operation of deep fryers, handling hot fat, and fire hazards.

B04 Vegetable Slicer

Safe use of vegetable slicers to prevent cuts and crushing injuries.

B05 Cutter

Safety requirements for the operation and cleaning of cutters in food processing.

B06 Mixer

Guidelines for the safe use of electric mixers and rotating tools.

B07 TK-Raum

Code of Conduct and Protective Measures for Working in Freezers.

B08 LPG Tank System

Safety Requirements for the Operation, Inspection, and Conduct at Liquefied Gas Storage Facilities.

B09 LPG System

Safe Handling of Liquefied Gas Systems to Prevent Explosion and Fire Hazards.

B10 Propane Pressurized Gas Cylinders

Guidelines for the Safe Storage and Use of Propane Cylinder.

B11 Patio Heater

Safety Rules for the Operation of Gas-Fueled Patio Heaters.

B12: Replacing LPG Cylinders

Instructions and safety precautions for the proper replacement of propane tanks.

B13 Liquefied Petroleum Gas

Rules of Conduct and Safety Measures for Handling Liquefied Petroleum Gas.

B14 Ladders and Step Stools

Safe Use of Ladders and Step Stools to Prevent Falls.

B15 FFP2 Mask

Precautions and guidelines for the safe use of FFP2 masks to protect against airborne particles and aerosols.

B16 Stationary Bandsaw

Safety requirements for the use of stationary band saws in the meat processing industry to prevent serious cuts.

B17 Forklift

Rules of Conduct and Safety Guidelines for the Safe Operation of Forklifts in In-Plant Material Handling.

B18 Deficiency in Operating Instructions

Safety measures for the operation of mangles and mangle lines to prevent entrapment and burn hazards.

C01 Instruction guide

Motivation and Guidelines for Conducting Effective Occupational Safety and Health Training in the Workplace.

C02 First aid

Basics of First Aid in the Workplace, How to Respond to Emergencies, and the Chain of Command.

C03 Personal protective equipment PPE

Regulations on the selection, use and monitoring of personal protective equipment in everyday working life.

C04 Work clothing

Specifications for suitable work clothing as well as information on hygiene, protective function and obligation to wear.

C05 Cleaning & hygiene

Safety and hygiene rules for cleaning work to avoid accidents and health risks.

C06 Handling hazardous substances

Protective measures and rules of conduct when handling hazardous substances in accordance with applicable safety regulations.

C07 Beverage dispensing system

Documentation of the safety training for the operation and maintenance of beverage dispensing systems.

C08 Deep fryers

Safe operation, cleaning and maintenance of deep fryers to prevent burns and grease fires.

C09 Meat-Processing Machinery

Safety rules for operating meat-processing machines to prevent cuts and crush injuries.

C10 Other technical equipment

General protective measures when using technical work equipment in the company in accordance with occupational health and safety regulations.

C11 Machinery, equipment and facilities

Basics of the safe operation, maintenance, and servicing of machinery in everyday work.

C12 Liquid gas

Safety requirements and rules of conduct for handling liquefied petroleum gas to prevent explosion and fire hazards.

C13 Liquid gas system

Safety rules for operation, control, and behavior during malfunctions of liquefied petroleum gas systems.

C14 Fire protection

Documentation of fire safety instruction on behavior in case of fire and use of fire extinguishing equipment.

C15 Behavior in road traffic

Safety rules for official trips and commutes to avoid traffic accidents.

Proof of general initial instruction on basic occupational safety and security rules in the company.

C17 Alcohol in the workplace

Regulations and conduct guidelines for handling alcohol in the workplace to ensure safety.

C18 Housekeeping

Safety and hygiene standards for housekeeping activities to prevent accidents and health risks.

C19 Lifting and carrying

Documentation of Instruction on Ergonomic Lifting and Carrying for the Prevention of Musculoskeletal Disorders.

C20 Carbon monoxide

Hazards, Protective Measures, and Behavior During Carbon Monoxide Exposure Indoors and in Technical Areas.

C21 Flour explosion

Dangers of dust explosions in kitchen and storage areas and appropriate preventive measures.

C22 Acids and alkalis

Safe handling of corrosive substances, including protective measures and emergency procedures.

C23 Handling wet work

Protective measures for wet work to prevent skin diseases and health impairments.

C24 Wellness area

Safety and hygiene rules for activities in the wellness and spa area.

C25 Bone saw

Safe Operation and Maintenance of Bone Saws to Prevent Severe Lacerations.

C26 Occupational safety in the home office

Basic Requirements for Ergonomic and Safe Work in a Home Office Environment.

C27 Initial training for external company employees

Safety training for external employees on company-specific hazards and rules of conduct.

C28 Kitchen safety briefing

Safety rules and typical hazard sources for activities in the kitchen area.

C29 Safety briefing Service

Behavioral and safety rules for service area employees.

C30 Safety briefing for dishwashers

Safety guidelines for working in the dishwashing area, including handling of machinery and chemicals.

C31 Working in the cold store

Protective measures and rules of conduct for activities in cold environments.

C32 Working with the conveyor dishwasher

Safe operation and cleaning of conveyor-belt dishwashers to prevent injuries and scalds.

C33 Floor cleaning machine with traction drive

Safe use of mobile cleaning machines, including traffic and tipping risks.

C34 Electric tractor

Safety Rules for Operating Electric Towing Vehicles in the Work Area.

C35 Safe handling of ladders and steps

Protective measures to prevent falls when working with ladders and step stools.

C36 Safe handling of the forklift truck

Basic Rules for Safe Operation and Use of Forklifts in the Workplace.

C37 Proof of instruction on noise exposure at the workplace

Documentation of instruction on noise risks and appropriate protective measures.

C38 Safe handling of ethanol and ethanol fireplaces

Safety guidelines for storage, handling, and operation of ethanol and ethanol fireplaces.

C39 Certificate of Training on Climate and Heat

Training on safety measures and guidelines for behavior during periods of high temperatures to prevent heat-related health risks and accidents.

D01 First Aid Checklist

Checklist for organizing first aid measures, rescue chains, and emergency procedures in the workplace.

D02 Skin Protection

Checklist for effective skin protection and safe handling of skin-stressing activities and substances.

D03 Checklist Hazardous Substances

Checklist for safe storage, labeling, and use of hazardous substances in everyday work.

D04 Checklist Trip and Slip Hazards

Checklist for Preventing Trips, Falls, and Slips in Work and Traffic Areas

D05a Fire Protection Checklist

Checklist for organizing company fire safety and ensuring escape and rescue routes.

D05b Fire Protection Checklist (Appendix)

Supplementary instructions and organizational measures for fire protection and evacuation in hotel operations.

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The right document for every task

In the customer area, you will find various documents related to occupational safety and health. Depending on your task, they will help you organize occupational safety and health in your company in a simple, safe, and practical way.

 

  • ASD documents – current information, templates, and forms to supplement our personal consultation and your risk assessment.
  • Operating instructions - Written instructions for the safe handling of work equipment, hazardous substances, and work procedures.
  • Instructions – Documents for conducting and documenting safety training for your employees.
  • Checklists – practical tools for regular checks and organizational tasks in everyday operations.
Tip: Quickly find the right occupational safety document for your company via the categories or the search function.

Always up to date

Here you will find templates, forms, and information to supplement our personal support and your risk assessment.

The documents will help you implement legal requirements and organize occupational safety in your company in a safe and practical way.

Here you will find, among other things:

  • Templates and Forms
  • Data sheets and information materials
  • Documentation and evidence
  • Work aids for occupational health and safety
Note: For legally compliant occupational safety, we recommend downloading and keeping up-to-date the documents relevant to your company.

Safety when handling work equipment

Operating instructions describe safe handling of work equipment, hazardous substances, and work procedures. They support your employees in performing tasks safely and avoiding operational risks.

You are legally required in many areas and at the same time form an important basis for the instruction of your employees.

This includes, for example, operating instructions for:

  • Machinery and technical equipment
  • Hazardous materials, as well as cleaning and disinfecting agents
  • Working methods and activities
  • Personal protective equipment
Note: Operating instructions should be reviewed regularly and updated when changes are made to equipment, hazardous substances, or work processes.
For many cleaning and disinfection agents, you can request suitable operating instructions free of charge from your manufacturer or supplier.

Instruct employees safely

Instructions help to prevent accidents, reduce health hazards, and sustainably strengthen safety awareness in the workplace.

As an employer, you are obligated to provide your employees with adequate and appropriate instruction during working hours. Instruction must take place at least once a year, as well as on special occasions – for example, upon hiring, when introducing new work equipment, or when job duties change.

Instructions must be adapted to the hazards in the workplace and – if necessary – repeated between annual instructions.

This includes, for example, instructions on:

  • First Aid and Fire Safety
  • Work equipment and hazardous substances
  • Activities and Areas of Work
  • Health protection and safe working procedures
Note: Use our digital training or download the PDF versions for in-person training.

Practical support in everyday life

Checklists help you implement occupational safety measures easily and systematically. They are particularly suitable for preparing, carrying out, and monitoring recurring tasks in daily operations.
This includes checklists for, for example:

  • First Aid
  • Fire protection
  • Skin protection and hazardous substances
  • Trip and slip hazards
Note: Checklists do not replace mandatory operating instructions or risk assessments. However, they facilitate the practical implementation of occupational safety measures in everyday work.

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